NEW MEMBER RECEPTION
Listed below are some recommended actions upon receiving new members in the chapter:
▪ Membership Chair contact new members by mail or phone to extend a warm welcome and invite them to the next chapter meeting. Invitations to attend meetings and chapter social events should include spouses and other family members.
▪ Ensure new member is greeted warmly at first meeting and recognized by presiding officer. In addition, new members should be introduced and seated (if possible) with members from the same agency or with those of similar background, interest and age groups. The new member should be asked to say a few words about themselves to the membership.
▪ Efforts should be made to encourage new members to consider becoming active in the chapter, being careful not to apply pressure. Spouses should also be encouraged to participate in program activities and other events, and encouraged to also become members.
▪ When the new member attends a meeting for the first time, present the member with a packet of information about the chapter which may include: list of officers and phone numbers, chapter bylaws, legislative agenda, chapter newsletter, etc.
▪ Request a brief profile and work history including agency, location, etc., for use as newsletter article or for a possible member presentation at a future meeting.
▪ A friendly, experienced member should be assigned to brief each new member regarding chapter organization, program activities, policies and procedures, and answer questions. Also, explain the benefits and advantages of NARFE membership, including major legislative victories.
▪ New members should be introduced to the chapter service officer at the earliest opportunity to receive information regarding assistance with personnel matters and coordination with OPM, if necessary, concerning problems or death benefits.
▪ Provide your new member (and all members for that matter) with a name badge (similar to those used at conventions) which has the member’s name and the agency from which they retired. This is a good way to get the member acquainted with other chapter members.
▪ A follow-up interview of each new member should be conducted a few months after joining the chapter to solicit ideas and comments about chapter programs, activities and other matters.
▪ Communicate with new members upon renewal and implement a recognition system by publishing articles in chapter newsletter about those who renew or enroll in Dues Withholding or Life Membership.
NEW MEMBER WELCOME LETTER – (RETIREE)
Dear _______,
On behalf of our Chapter President, and the (# of
members) members of our (name of chapter) Chapter (chapter #), we sincerely
welcome you to our chapter and to NARFE.
NARFE is the only organization that is constantly working
on Capitol Hill with our lobbyists to keep Congress from reducing or
eliminating promised benefits to both retired and active federal
employees. Your membership is crucial to
our organization because the more members we have, the more influence with have
with Congress.
The (name of chapter) Chapter issues a monthly
newsletter, which you will now be receiving, to keep you informed of local
issues and provide you with guest speaker/program information.
We invite you to attend our meetings, held the (week of
the month and day of the month) of the month at the (location of your meeting
and time). Our guest speaker/program
will be presented first, followed by a short business meeting and refreshments
(or presented after a short business meeting).
(Details about meetings which are different than normal) [Currently, the
chapter suspends business meetings in ______.]
We also invite you to participate in the NARFE-NET, (if
you have access to e-mail), which is a network of
Both the California Federation (state) and NARFE
(nationally) provide Web Sites which may be of interest to you. The Federation Web Site is www.csfcnarfe.org and the National Web
Site is www.narfe.org. There is quite of bit of valuable information
contained on these Web Sites and we invite you to visit them out at your
leisure.
In addition, we would like to get to know you and a
little about your background, so we could put a brief article about you in our
chapter newsletter. Please call me at (membership
chair phone number) and let me know the agency from which you retired, the
position you held, a little about your family and your interests. I am looking forward to hearing from you.
Finally,
we invite you to participate in the workings of our chapter. We do have various chapter committees and
would welcome your participation with any of them. The more people involved,
the more ideas, and the better the chapter; we are always looking for new
ideas. Please give some consideration to
serving the chapter by volunteering for one of the tasks identified on the
attached sheet.
Again,
welcome to (chapter name) Chapter (chapter #), and we look forward to seeing
you soon at a chapter meeting, where you will receive a packet of information
specifically about our chapter.
Sincerely,
(Signature
and Name)
Membership
Chair
I WOULD LIKE TO PARTICIPATE IN MY NARFE CHAPTER BY
VOLUNTEERING FOR:
President_______ Executive Vice
President______ Vice
President_______ Secretary_______
Treasurer_______
Service_______ Legislation_______ Membership______ Telephone_______
Newsletter_______ Public
Relations_______ Hospitality_______
PRESIDENT - leads the meeting and represents the Chapter at
higher levels. With assistance from
Committee Chairmen, informs members of important issues which directly affect
your benefits.
EXECUTIVE VICE
PRESIDENT - assists the
President and leads the meeting in the absence of the President. May serve as
Program Chair; Legislation Chair; Membership Chair; depending on chapter
SECRETARY - takes minutes of the meetings, reads correspondence
at meetings, and writes correspondence for the Chapter. Maintains
chapter records and orders supplies.
TREASURER - maintains financial records for the Chapter; writes
checks authorized by the budget.
SERVICE - assists members in areas formerly performed by the
Human Resource Office where you worked.
Most importantly, assists survivors in filing necessary forms for
insurance and survivor annuity upon death of annuitant.
LEGISLATION - keeps membership up-to-date on issues in Congress
that may affect your earned benefits.
MEMBERSHIP - works to retain current members and attempts to
recruit new members for NARFE. The
number of members is extremely important when we lobby in
TELEPHONE - contacts members and informs them of meetings and
Legislative Alerts.
NEWSLETTER - issues a monthly newsletter. Assembles articles from various Committee
Chairmen, prepares layout of newsletter, obtains printing services and mails,
or e-mails newsletter to membership.
PUBLIC RELATIONS - takes an active role in publicizing NARFE events in
local newspapers, radio, television, and publications as well as informing the
public about NARFE and its purpose.
HOSPITALITY - greets people as they arrive at the meetings and
coordinates the refreshments served at each meeting.
QUALIFICATIONS: You need to be willing to do the job and work as a
team with other members of the executive board, willing to learn from training
provided, willing to participate as much as possible in Chapter, District and
Federation events and willing to be creative about getting the job done, so you
can enjoy doing the job and meeting new people.
Our chapter needs an infusion of new ways to get the job done and
members willing to get involved to continue the valuable work of NARFE members
who have been serving in leadership capacities for many years.
GET INVOLVED TODAY – THE BENEFITS YOU SAVE ARE YOUR
OWN!
Name__________________________________________
Phone______________________________
NEW MEMBER WELCOME LETTER – (ACTIVE
FEDERAL EMPLOYEE)
Dear _______,
On behalf of our Chapter President, and the (# of
members) members of our (name of chapter) Chapter (chapter #), we sincerely
welcome you to our chapter and to NARFE.
NARFE is the only organization that is constantly working
on Capitol Hill with our lobbyists to keep Congress from reducing or
eliminating promised benefits to both retired and active federal
employees. Your membership is crucial to
our organization because the more members we have, the more influence with have
with Congress.
The (name of chapter) Chapter issues a monthly
newsletter, which you will now be receiving, to keep you informed of local
issues and provide you with guest speaker/program information.
We do invite you to attend our meetings, although as you
are currently working, we know that may be difficult for you. Our meetings are held (week of the month and
day of the month) of the month at the (location of your meeting and time).
However,
since much of what NARFE does, will affect your retirement, we invite you to
become active in some manner with the chapter.
Our chapter needs help with computer skills, and would welcome someone
who could obtain current legislative information, or layout the chapter
newsletter, prepare a membership list, mailing labels, service; things that
could be done without attending meetings, yet would be helpful to chapters
without computer skills, and the officers of the chapter would appreciate your
help.
We invite you to participate in the NARFE-NET, which is a
network of
Both the California Federation (state) and NARFE
(nationally) provide Web Sites which may be of interest to you. The Federation Web Site is www.csfcnarfe.org and the National Web
Site is www.narfe.org. There is quite of bit of valuable information
contained on these Web Sites and we invite you to check them out at your
leisure.
In addition, we would like to get to know you and a
little about your background, so we could put a brief article of you in our
chapter newsletter. Please call me at (membership
chair phone number) and let me know the agency where you work, the position you
hold, when you plan to retire, a little about your family and your
interests. I am looking forward to
hearing from you.
Finally,
we invite you to participate in the workings of our chapter. We do have various chapter committees and
would welcome your participation with any of them. The more people involved the more ideas, and
the better the chapter; we are always looking for new ideas. Please give some consideration to serving the
chapter by volunteering for one of the tasks identified on the attached sheet.
Again,
welcome to (name of chapter) Chapter (chapter #), and we look forward to hearing
from you soon.
Sincerely,
(Signature
and Name) Membership
Chair
I WOULD LIKE TO PARTICIPATE IN MY NARFE CHAPTER BY
VOLUNTEERING FOR:
Newsletter_____
Legislation_____ Membership_____ Service_____ Telephone______
Public Relations_____
President_____ Vice President_____ Secretary_____ Treasurer_____
NEWSLETTER - issues a monthly newsletter. Assembles articles from various Committee
Chairmen, prepares layout of newsletter, obtains printing services and mails, and/or
e-mails newsletter to membership.
LEGISLATION - keeps membership up-to-date on issues in Congress
that may affect your earned benefits.
MEMBERSHIP - works to retain current members and attempts to
recruit new members for NARFE. The
number of members is extremely important when we lobby in
SERVICE - assists members in areas formerly performed by the
Human Resource Office where you worked.
Most importantly, assists survivors in filing necessary forms for
insurance and survivor annuity upon death of annuitant.
TELEPHONE - contacts members and informs them of meetings and
Legislative Alerts.
PUBLIC RELATIONS - takes an active role in publicizing NARFE events in
local newspapers, radio, television, and publications as well as informing the
public about NARFE and its purpose.
PRESIDENT - leads the meeting and represents the Chapter at
higher levels. With assistance from Committee
Chairmen, informs members of important issues which directly affect your
benefits.
VICE PRESIDENT - assists the President and leads the meeting in the
absence of the President. May serve as Program Chair; Legislation Chair;
Membership Chair; depending on chapter
SECRETARY - takes minutes of the meetings, reads correspondence
at meetings, and writes correspondence for the Chapter. Maintains
chapter records and orders supplies.
TREASURER - maintains financial records for the Chapter; writes
checks authorized by the budget.
QUALIFICATIONS: You need to be willing to do the job and perhaps
give some valuable assistance and innovative ideas to the chapter. Our chapter needs an infusion of new ways to
get the job done and members willing to get involved to continue the valuable
work of NARFE members who have been serving in leadership capacities for many
years.
GET INVOLVED TODAY – THE BENEFITS YOU SAVE ARE YOUR
OWN!
Name__________________________________________
Phone______________________________